What is Web Conference
SATO & ASSOCIATES start using web conference system for customers located far from our place, those who live outside Japan, as well as clients and potential clients having no time to waste. Such a web conference system may sound a large scaled, expensive system, but we actually use a web conference system with free software of ZOOM. Required tools, other than PC, are a web camera and a headset. With use of ZOOM, we can communicate with even smart phone and tablet, so that you can begin the web conference though having only iPad.
Web Conference Operation
One click starts the web conference when using ZOOM. This easy conference start is one of special features of ZOOM. To invite somebody to a conference organized by SATO & ASSOCIATES, we first send an invitation email. An URL with a hyperlink is provided in the invitation mail, and the invitee clicks the link at a prescribed time. Downloading an application starts at the PC of the first attendee, and the attendee can enter a conference room automatically after the application download. It is free for downloading the application, and you may do so in advance. You can start the conference by entering the ID of the organizer without using the URL in the invitation email.
Web Conference Usage
You can turn off the microphone and the web camera during the conference, and if you turn off the camera, the conference becomes a chat done only by voice. When you push the recording bottom, you can record the conference as a movie. Screen images can be shared by the attendees, and a white board is also useful among the attendees in allowing them to hand-write freely. A unique feature is a breakout
room function allowing the attendees into one or more subgroups.
Weak Point of Web Conference
We, SATO & ASSOCIATES, currently use free software, which makes the member to use the system up to 40 minutes. We may turn into a paid member if demands exist. There is a limitation to the number of the conference attendees, which is 50 people (100 for paid members). As a conference organized by an IP firm, we think the number is enough.
Setting of Web Conference
If a customer asks us, we can set a meeting by the Web conference. One meeting will be within 40 minutes, but it will be a convenient tool for person in a remote area or foreign country. We can communicate with you in Japanese as well as English.